Tyler’s Procurement software gives agencies the ability to easily manage processes associated with requesting, reviewing, contracting and purchasing from vendors. Procurement software manages the entire lifecycle of a vendor, from requisition to purchase, and integrates with other Tyler financial software to provide complete agency-wide organization and efficiency. Applications deliver a variety of power features so that purchasing agents can spend less time on paperwork and more time ensuring that the agencies needs are being met.

Requisitions

A requisition-to-bid process allows departments to request an item that requires a bid. Tyler Requisitions addresses the needs of busy central purchasing agents by allowing these departments to submit requests electronically. Available budget is displayed during entry, as well as suggested vendors and commodity codes. Once the required approvals are met, requisitions are forwarded to the purchasing department where they are easily converted to purchase orders.

Bid & Quote Management

Tyler Bid & Quote management tools automate the mass procurement and volume buying process in any organization. They manage vendor relationships through the applications and via the Web. Clients create an unlimited number of user-defined bid catalogs containing specific items in the form of commodity codes and/or inventory items. Departments make requests, a request for proposal (RFP) is generated, and the system helps determine which vendor will receive the award or contract. Bid awards may be determined by vendor or item. Awarded bids may be used to automatically generate purchase orders. Clients may even track bids with defined milestones and key dates.

Contract Management

Many organizations utilize contracts for some of their procurement. Tyler Contract Management tools allow users to create and approve contracts for purchases and encumber the appropriate funds in advance, before details such as quantities and delivery dates are known. Later, as these specifics become clear, users create requisitions, purchase orders and invoices that refer to the contract to avoid re-encumbering the same funds. This provides seamless integration with the rest of Tyler’s procurement applications, allowing clients to process and track transactions efficiently.

Purchase Orders

Purchase Orders helps clients control their procurement costs. First, order costs are significantly reduced through decentralized requisition entry, automated workflow approvals, and online budget checking. Then, through statistical reporting, clients may evaluate vendor performance and get a handle on what is being spent.

• Supports blanket POS, contracts, price agreements, bids & quotes, confirming and recurring purchases
• Supports encumbrance accounting and pre-encumbrances
• One-to-many and many-to-one conversion of requisitions
• Clents choose year end carry forward methods

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